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Community Event Policies

Policies that govern community events held on the BYU–Hawaii campus

SPACE USE POLICIES FOR COMMUNITY EVENTS

In addition to the General Scheduling Guidelines, the following policies apply to community use:

BYU–Hawaii, through the Space Utilization Council, will consider community requests to schedule university facilities when the following apply:

  1. The requested facility is unique and not available in the community.
  2. Requested use does not displace planned student activities or interfere with institutional needs.
  3. Requestor pays appropriate costs. As a private institution sponsored by The Church of Jesus Christ of Latter-day Saints, BYU–Hawaii will not subsidize commercial, private enterprises, and other external entities' use of university facilities.
  4. Private events such as wedding receptions, baby shower/child birthday/anniversary parties, recruiting business meetings, benefit fundraising events, and other events similar in nature are not allowed on campus.
  5. Governmental agencies can be permitted to use university facilities for informational meetings and hearings following approval from the Space Utilization Council.
  6. Community partnerships or employers requesting space to recruit students must work through an official office of the university, e.g., employers would work through Career Services.

If all of the above apply to your desired community use and if you agree to the general guidelines, you may submit a request for a reservation up to 90 days prior to the date of your event; no earlier. Please complete the online Community Event Scheduling Request form.