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Guidelines for the Aloha Center Ballroom

Information About the Aloha Center Ballroom

  • The Aloha Center Ballroom may be requested when your guest count is over 100.
  • Requests may be submitted one month in advance. No earlier.
  • During the semester, baby showers, baby blessing gatherings, child birthdays and temple sealing gatherings, may take place on Saturdays only.
  • During the break, baby showers, child birthdays and temple sealing gatherings may take place on Wednesdays-Saturdays.

Step 1: Bishopric, review the following information with your ward member.

Rules for All Events Indoors

  • DO NOT use duct tape, nails, staples or pins on walls, doors or any part of the building.   Use painter's tape only.
  • Candles or open flames are not allowed indoors.
  • Straw, confetti, sand, styrofoam peanuts or similar items are not allowed.
  • Colored drinks and soups are restricted from carpeted areas.
  • REMEMBER: Cooking is NOT allowed in the serving areas however, it may be used for the warming of precooked foods.

Clean Up for All Events Indoors

  • Wash, dry and put away all plates, serving utensils and silverware in its proper location.
  • All tables and chairs are to be wiped down.
  • All counters and sinks must be cleaned and free of food residue.
  • All signs must be removed, including those on campus grounds and highway.
  • Remove all decorations. Remove all food in the kitchen, refrigerator and serving area.
  • Remove all garbage from room, hallways, restrooms, and kitchen.
  • All tiled/wood floors must be mopped including the kitchen.
  • Set up the room for class the next day.
  • Turn off all lights, projectors, fans/air conditioning.

Rules for the Aloha Center Ballroom and Serving Area

***Blackout dates for Aloha Center Ballroom: Reading Days and BYUH Commencement***

  • Based on availability and if the attendee count is over 100, the Ballroom may act as an extension of your stake building.
  • Use is limited to the Ballroom and adjacent kitchen only.
  • Setup may begin at 8 pm the night before IF it is available. Ward members may return the next morning to complete decorations.
  • The chair racks and black curtains must stay in the building. Do not remove them.
  • A grand piano may be requested.
  • A projector and a motorized screen are available upon request.
  • The building closes nightly at 11 pm.
  • Dumpsters are located directly outside of the kitchen.
  • Helium balloons are not permitted in this space.
  • FREE ITEMS: four garbage cans, 6' banquet tables, and chairs enough for 400 people maximum and other needs such as food tables, check in table, etc.

Additional Items Available for Rent in Ballroom Only

  • Four by eight foot stage right risers with 24 inch legs (nine total)—$15 each.
  • Stairs—$29 each.
  • Five foot round tables—$13 each.

Other Requirements

  • A $200 refundable deposit is required and must be paid to Event Services & Outreach. We accept debit/credit card OR cash.
  • The refund for the deposit will be processed one business day after the completion of the baby shower or child birthday. If you paid with a debit/credit card, the refund will go directly to that card within three to five business days. If you paid with cash, please provide a valid mailing address for a check to be mailed. This process can take seven to 10 business days.
  • Any damages to facilities OR failure to follow rules of using the facility will result in a loss of deposit.
  • Events are limited to four hours; this does not include set up, decorating and clean up.
  • Clean up time and building hours should be considered when planning the time of the baby shower or child birthday.
Baby Shower/Child Birthday/Temple Sealing Gathering Request Form
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