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Campus YSA & LMS Ward: Child's Birthday, Bridal or Baby Shower Request

This web form is for the use of on-campus YSA & LMS Ward Bishoprics and their clerks ONLY. This is to request a facility for a bridal or baby shower or a child's birthday celebration of YSA and LMS stake members only. This will help us capture all information needed to complete the reservation. Requests may be submitted 1 month in advance. No earlier.

Designated locations are:

YSA 1st and LMS Stake:

  • Stake Center Cultural Hall 1 with serving area
  • YSA or LMS Pavilion with serving area

YSA 2nd Stake:

  • HGB 135 Classroom with adjacent serving area

These venues can accommodate 100 guests. The Aloha Center Ballroom may be considered only after these resources have been exhausted or if the guest count exceeds 100. During the semester, events may take place on Saturdays only. During the break, events may take place on Wednesdays - Saturdays.

Blackout dates: reading days and BYUH graduation (Ballroom only)

Bishopric Reviews with Ward Member

Bishopric member is to review "Rules for All Buildings", "Clean Up" and specific rules and instructions for space wanted with their ward member. A $200 refundable deposit is required and must be paid to Event Services & Outreach. Any damages to facilities OR failure to follow rules of using the facility will result in a loss of deposit. The deposit will be returned as a check in the mail to the address provided by the requester and will be processed once the facility and event have been cleared by Custodial. It may be expected it 7-10 business days after clearance received. Events are limited to 4 hours; this does not include set up, decorating and clean up. Clean up time and building hours should be considered when planning the time of the reception. Setup may begin at 8 pm the night before IF it is available. Ward members may return the next morning to complete decorations.

Rules for All Buildings

Tape, nails, or pins should not be put on walls or doors. Candles or open flames are not allowed in the buildings. Straw, confetti, sand, styrofoam peanuts or similar items are not allowed. Colored drinks and soups are restricted from carpeted areas. REMEMBER: Cooking is NOT allowed in the serving areas however, it may be used for the warming of precooked foods. Money dances may take place however money must be put into an envelope at the receiving table; not placed on or thrown at the person.

Clean Up

Wash, dry and put away all plates, serving utensils and silverware in its proper location. All tables and chairs are to be wiped down. All counters and sinks must be cleaned and free of food residue. All signs must be removed, including those on campus grounds and highway. Remove all decorations. Remove all food in the kitchen, refrigerator and serving area. Remove all garbage from room, hallways, restrooms, and kitchen. All tiled/wood floors must be mopped including the kitchen. Set up the room for class the next day. Turn off all lights, projectors, fans/air conditioning.

Rules for HGB 135 and Serving Area

The event must be contained in HGB 135 and an adjacent serving area and use ONLY the tables and chairs in the room and storage closet in the room. Do not overflow outside of this space. Additional set up items are not available. A projector with a screen may be made available upon request. DO NOT MOVE academic podium. The building closes nightly at 11 PM. Dumpsters are located outside the south corner of the building next to the serving area. REMOVE ALL RUBBISH. Do not leave food in the fridge. Clean counters and sink. Vacuum carpet in HGB 135. Mop the kitchen floor.

Rules for the Stake Center Cultural Hall 1 and Serving Area

The use of the room is limited to the tiled areas of the cultural hall. Reception may not use the overflow or adjoining rooms. Only round tables and chairs are available for use.
**See your bishop for: access to the closet where round tables, chairs, and 2 banquet tables are stored, member's custodial closet, a microphone or projector.
** DO NOT MOVE or USE FURNITURE FROM OTHER ROOMS! There is a projector and screen in this space. The stake center closes nightly at 9 PM; reception must be completed and cleaned up by 9 pm. Dumpsters are located on the TVA side of the building. Helium balloons are not permitted in this space.

Rules for the Stake Center Pavilions and Serving Area

The use of this outside space is limited to the pavilion area and immediate surrounding grass. WATER-LESS inflatables may be allowed; on grass only. If renting inflatables from a vendor, a Certificate of Liability of Insurance listing BYU–Hawaii as an added insurer is required and must be submitted to Event Services & Outreach. As a courtesy to TVA residents, events may set up no earlier than 8 AM and must be out and cleaned by 8 pm. No loud music before 10 am. Additional items are not available for this space. CHARCOAL GRILLING IS NOT ALLOWED. PROPANE IS OK.

Rules for the Aloha Center Ballroom and Serving Area

Based on availability and if the guest count is over 100, the Ballroom may act as an extension of your stake building. Use is limited to the Ballroom and adjacent kitchen only. Garbage cans, 6' banquet tables, and chairs are available at no charge; enough for 400 guests plus additional needs.

Additional items available for rent

  • 4x8 stage right risers w/24 inch legs (9 total) $15 each
  • stairs $29 each
  • 5ft round tables $13 each

The chair racks and black curtains must stay in the building. Do not remove them. A grand piano may be requested. A projector and a motorized screen are available upon request. The building closes nightly at 11 pm. Dumpsters are located directly outside of the kitchen. Helium balloons are not permitted in this space.