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University Scheduling

Let us save you time by centralizing your scheduling needs. The Event Management System (EMS) software used at BYU–Hawaii is an efficient tool for scheduling rooms and adding resources.

  1. University policies apply to events on campus. Please be familiar with the General Guidelines for facility use.
  2. Know what you are planning. Acknowledging in advance what resources will be needed is becoming as critical as finding open space. The Event Planning and checklist may be useful (especially if you are working with student organizers who are new to the world of events).
  3. To activate your scheduling account, please fill out the University Scheduling Account Activation Request form below.
  4. STUDENT WORKERS: If you are authorizing your student workers to schedule spaces on behalf of your department, please email their names to and have them fill out this University Scheduling Account Activation Request form below.

NOTE: If your proposed event involves an audience beyond your normal stewardship (i.e. high school students, BYU–Hawaii campus-wide, or community) or if you are proposing co-sponsoring an event with a non-university entity, additional clearances will be required.

See also University's Frequently Asked Questions

University Scheduling Account Activation Request
BYU–Hawaii faculty and staff may be approved for access for online scheduling to reserve rooms on campus for their semester's academic needs. Please submit your information below. Accounts will be activated during normal business hours Monday-Friday 8 am-5 pm not including holidays. A temporary password will be emailed to you upon notification of activation.